• Proposal Coordinator

    Job Location US-VA-Falls Church
    Job ID
  • Overview

    THE CENTECH GROUP, Inc. (CENTECH®) is seeking a Proposal Coordinator who will work closely with Proposal Managers and other Business Development(BD) staff including Win (Capture) Managers, Program/Operations leads, Writers/Editors, Teaming Partners, and Graphics personnel to develop compliant federal proposals. The candidate will be responsible for assisting in the management and coordination of issues, processes, and products for on-going proposal development efforts. We require individuals with a positive, can-do attitude, strong work ethic, and those with experience working within a fast-paced shifting priority environment. The person in this position must have an understanding of computer applications and general knowledge of the Shipley Proposal Process. There is no remote work/telecommuting for this position.


    • Support the proposal development process for all proposals including logistical planning, scheduling, briefings, presentations, technical interchanges, recording, minutes, etc.
    • Modify templates to meet proposal specifications and provide to the Proposal Manager
    • May be tasked to create the draft outline based on the Request For Proposal(RFP) and Performance Work Statement (PWS)
    • Support the proposal development process for the company's Government-Wide Acquisition Contracts (GWACs), Program Management Office (PMO) re-competes, and new task order proposals
    • Support the Proposal Manager in creating and tracking all proposal schedule events and activities and report progress via CENTECH proposal tracking mechanisms
    • In collaboration with the Proposal Manager, ensure there is a complete listing of all professionals assigned writing assignments with due dates of completion of the submission in order for the writing assignments to be read for the Color Review Process (CRP)
    • Support Proposal Manager and Win Manager in the presentation to the Chief Executive Officer (CEO) and senior management during working sessions on the finalization and approval of winning strategies, WIN themes and discriminators, and added value offerings
    • Support the Proposal Manager and Win Manager in the presentation to CEO and other senior management personnel on the criteria established for Subject Matter Expert (SME) technical writer contributors required to fully respond to all technical RFP requirements.
    • Support Proposal Manager on the criteria standards to select color reviewers on proposals with value of $20 million or more
    • Prepare internal and external bid sites on CENTECH SharePoint Project Information Management System (PIMS™) to be used for proposal work-effort collaboration and coordination under the oversight of the Proposal Manager
    • Assist in the distribution of and collection of data from internal staff and external consultants and partner organizations through follow up overseen by the Proposal Manager
    • Assist Proposal Manager in the posting of proposal effort materials to the appropriate bid site in the PIMS


    • A minimum of three (3) years demonstrated excellence in coordinating or participating in the development of small-size or task order proposal responses. An auditable proposal “win rate” of nearly 30% is required
    • Knowledge of proposal development processes, i.e. daily status meetings, color reviews, win themes, discriminators and added value messages development, story board preparation, etc., and products used in proposal development, i.e. Microsoft Office, Microsoft PowerPoint, and Microsoft Excel, Microsoft Project, is required
    • Knowledge and experience in Microsoft SharePoint, Adobe Illustrator, and Photoshop is desired
    • Knowledge and experience in configuration management of proposal products is required
    • Ability to obtain a security clearance is desired 
    • Shipley training preferred
    • Strong written and oral communications skills
    • Excellent organizational skills
    • Ability to function in a fast-paced, deadline driven environment


    THE CENTECH GROUP, Inc. is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law. EOE M/F/Disabled/Veteran


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