• Proposal Coordinator

    Job Location US-VA-Falls Church
    Job ID
  • Overview

    THE CENTECH GROUP, Inc. (CENTECH®) is seeking an energetic individual to join our proposals and business development (BD) team as a Proposal Coordinator. The person in this position will work closely with Proposal managers and other BD staff including Win/Capture managers, Program/operations leads, writers/editors, teaming partners, and graphics personnel to develop compliant Federal proposals. This person will be responsible for assisting in the management and coordination of issues, processes, and products for on-going proposal development efforts. We require individuals with a positive, can-do attitude, strong work ethic, and those with experience working within a fast-paced shifting priority environment. An understanding of computer applications and general knowledge of the Shipley proposal process is preferred.


    • To successfully complete assignments from the proposal managers and corporate managers
    • Be knowledgeable of CENTECH's Proposal Department policies and procedures
    • Support the Proposal Development Process for all proposals including logistical planning, scheduling, briefings, presentations, technical interchanges, recording, minutes, etc.
    • Modify templates to meet proposal specifications and provide to the proposal managers
    • Create the draft/annotated outline based on the Request for Proposal and Performance Work Statement (PWS)
    • Support the Proposal Development Process for the company's Government-Wide Acquisition Contracts (GWACs), Program Management Office (PMO) re-competes, and new task order proposals
    • Support the proposal managers in creating and tracking all proposal schedule events and activities and report progress via CENTECH proposal tracking mechanisms
    • In collaboration with the proposal managers, ensure there is a complete listing of all professionals assigned writing assignments with due dates of completion of the submission in order for the writing assignments to be read for the Color Review Process
    • Support proposal managers and win managers in the presentation to the chief executive officer (CEO) and senior management during working sessions on the finalization and approval of winning strategies, win themes, discriminators, and added value offerings
    • Support the proposal managers and win managers in the presentation to CEO and other senior management personnel on the criteria established for subject matter experts (SMEs), and technical writer contributors required to fully respond to all technical RFP requirements
    • Support proposal managers on the criteria standards to select color reviewers on proposals with value of $20 million or more
    • Prepare internal and external bid sites on CENTECH SharePoint Project Information Management System(PIMS) to be used for proposal work-effort collaboration and coordination under the oversight of the proposal manager
    • Assist in the distribution of and collection of data from internal staff and external consultants and partner organizations through follow up overseen by the proposal manager
    • Assist proposal manager in the posting of proposal effort materials to the appropriate bid site in PIMS


    • A minimum of three (3) years demonstrated experience working in a proposal development team of mid/large sized government contracting company is required
    • Ability to multitask and organize multiple tasks simultaneously to meet deadlines and to meet standards of the product to be produced ensuring that there is accuracy and timeliness
    • Ability to maintain a written record of all tasks that are being provided and demonstrate written evidence of successful completion of assigned tasks
    • Knowledge and experience in configuration management of proposal products (e.g., volume drafts, schedules, compliance matrices, etc.), especially in the face of solicitation modifications, is required
    • Ability to take direction and must show great attention to detail
    • Knowledge of GWAC and indefinite delivery/indefinite quantity (ID/IQ) contracts is desired but not essential while knowledge of task order contracts is mandatory
    • Knowledge of Microsoft Office (Word, Excel, Project, Visio) and familiarity with Adobe Pro is required. Knowledge of Microsoft SharePoint is desired but not mandatory
    • An Association of Professional Proposal Manager Certification is desirable but not mandatory

    THE CENTECH GROUP, Inc. is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law. EOE/M/F/Disabled/Veteran


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